Executive Assistant to the CEO (m/f/d)

The interface between executive leadership, organization, and growth:

Support our CEO, Prof. Dr. Mike Friedrichsen, as a central coordination hub. In this key role, you combine hands-on operational steering of business processes with active support in marketing and sales, contributing directly to the professionalization and growth of German UDS.

Your responsibilities will include:

• Operational support for the CEO: You plan and coordinate appointments, prepare meetings, presentations, and decision papers, take minutes, and follow up on action items.
• Steering and optimizing business processes: You help structure, document, and further develop core business processes (e.g. admissions, programs, finance, HR, sales, marketing) and ensure smooth workflows across departments.
• Interface and communication: You act as the central point of contact for internal and external stakeholders, coordinate with academic partners, service providers, and investors, and support the creation of communication materials.
• Marketing and sales support: You actively contribute to planning and executing marketing and sales activities: campaign planning, content creation (website, social media, newsletter), lead management, CRM maintenance, and follow-up with prospects and business partners.
• Project and topic management: You independently own sub-projects related to university development (e.g. new study programs, partnerships, events, product development) and ensure milestones are met on time.
• Data, reports, and decision papers: You consolidate KPIs and reports from areas such as finance, admissions, marketing, and sales, prepare them for the CEO, and derive actionable recommendations.

You are an organizational and communication talent who enjoys taking ownership and is excited to actively help build a digital university.

• Qualification: A completed degree, preferably in business, media/communication studies, business informatics, or a comparable field.
• Experience: Initial professional experience in a comparable role (executive assistant, project management, business development, marketing/sales) – ideally in the education sector, digital economy, or a start-up/scale-up environment.
• Way of working: Strong organizational and analytical skills, high level of ownership, and enjoyment structuring complex topics into clear, actionable steps.
• Digital affinity: Affinity for digital business models and online education; confident use of digital tools (MS 365, CRM systems, collaboration platforms, AI tools).
• Marketing & sales: Familiar with campaign work, content creation, lead nurturing, and professional communication with prospects and clients.
• Languages: Excellent communication skills in German (C1 or above) and very good English skills; confident presence when interacting with internal and external stakeholders.
• Personality: A proactive, hands-on mindset, high resilience, reliability, and the ability to work in a structured, solution-oriented way even under time pressure.